asfenmex.blogg.se - How to detect a fake bank statement software

Set account limits with credit card companies or vendors.

Establish a policy that credit cards are for business use only prohibit use of cards for personal purposes with subsequent reimbursement.

Limit the number of agency credit cards and users.

Restrict use of agency credit cards and verify all charges made to credit cards or accounts to ensure they were business-related.

Initial and date the bank statements or reconciliation report to document that a review and reconciliation was performed and file the bank statements and reconciliations.

Examine bank statements and cancelled checks to make sure checks are not issued out of sequence.

Examine canceled checks to make sure vendors are recognized, expenditures are related to agency business, signatures are by authorized signers, and endorsements are appropriate.

Require the reconciliation to be completed by an independent person who doesn’t have bookkeeping responsibilities or check signing responsibilities or require supervisory review of the reconciliation.

Reconcile agency bank accounts every month.

Require accounting department employees to take vacations.

If the agency is so small that you can’t separate duties, require an independent check of work being done, for example, by a board member.

Require paychecks to be distributed by a person other than the one authorizing or recording payroll transactions or preparing payroll checks.

Require supervisors to approve employees’ time sheets before payroll is prepared.

Periodically reconcile the incoming check log against deposits.

When opening mail, endorse or stamp checks “For Deposit Only” and list checks on a log before turning them over to the person responsible for depositing receipts.

Ensure that the same person isn’t authorized to write and sign a check.

Separate purchasing functions from payables functions.

Separate handling (receipt and deposit) functions from record keeping functions (recording transactions and reconciling accounts).

Require purchases, payroll, and disbursements to be authorized by a designated person.Use a system of checks and balances to ensure no one person has control over all parts of a financial transaction.The NYS Office of Mental Health's Bureau of Audit has provided the following list of internal controls to assist you in preventing and detecting fraud at your agency. Top Ten Internal Controls to Prevent And Detect Fraud!Ī recent “KPMG Fraud Survey” found that organizations are reporting more experiences of fraud than in prior years and that three out of four organizations have uncovered fraud.